Senior Manager – National Volunteer Programs Temporary

The purpose of the position is to organize the following volunteering programs in Western & Northern region.

Support other regional volunteer programs across the country whenever required.

1.    Develop, Establish and Implement Organization’ volunteer programs across West Region – Mumbai, Karjat, Khed & Igatpuri and work towards opening more volunteer program-based worksites.

2.    Work on accreditation process for North Block volunteer program worksites and run volunteer programs from Nov.2024 onwards.

3.    Work with International Baccalaureate Schools (IB Schools) and connect students for Organization Volunteering Vs CAS (Creativity, Activity and Service)

4.    Hosting domestic corporate, youth and students volunteer programs at build site.

5.    Hosting Nationally and Internationally important Consulates, corporates & Women Leaders at build site.

6.    Organising Multiple engagement and activities for volunteer crowd funders.

7.    Work on Global Village international volunteer programs’ hosting accreditation and support Director, Volunteer programs to complete the process for the country.

8.    Hosting High net worth international school students under CAS (creativity, Activity and Service)

9.    Host Special teams from

a.    Marathons (Runners’ Build)

b.    School Runners and builders

c.     International and national celebrations such as international Women’s Day, International volunteers’ day, World habitat day & International Youth Day across India.

10.  To maintain all set standards of Headquater & Asia Pacific such as Global village minimum standards of hosting international and domestic work teams across the region in all volunteer hosting worksites. Maintain the safety of the volunteers, implement the Risk management, and execute the build activities across the specific regions of India.

Implement safeguarding procedures across all volunteering activities.

Implementation of procedures & Policies

·         Maintain Global village minimum standards of hosting across the region.

·         Maintain worksite standards.

·         Zero Accident policy

·         Child Labor / Minor policy

·         Zero access to Asbestos policies.

·         Safeguarding policies.

Build and Influence through Volunteer programs: – Key responsibilities.

Major responsibilities on hosting international / Domestic volunteer programs

·         Work with program implementation team in developing work sites, adhering to safety Standards for volunteers as per Habitat for Humanity International’s safety guidelines.

·         Organize and conduct volunteer program orientation to global village international and domestic volunteers.

·         Prepare Do’s and don’ts specific to each worksite across the region.

·         Plan, organize and execute the work plan for each Global village international & domestic corporate / school team with the support of the program team.

·         Together with the Team leader orient the Team on daily basis regarding the daily job schedule.

·         Makes sure that EVERY volunteer has a job to do, regardless of skill, age, or gender.

Expected major day to day – weekly – monthly responsibilities.

Onsite volunteering activities: –

·         Coordinate and support the Director of the Volunteer Program to ensure the successful implementation of volunteer activities, both within the region and nationwide as per Health, Risk, Safety, construction safety standards & Safeguarding procedures.

·         Prepare project documentation and information packages, including program themes, and provide this information to sending coordinators and volunteer team leaders.

·         Develop itineraries and budgets for both international and domestic volunteer teams.

·         Maintain communication with international and domestic volunteer team leaders, providing information on in-country budgets, team activities, construction schedules, health and safety management plans tailored to each team.

·         Collaborate with program teams to ensure proper arrangements for building sites, construction tools, safety equipment, over-the-counter medicines, first-aid supplies, food, and accommodations for volunteer teams, and actively participate in schedule development.

·         Coordinate all logistics for volunteer teams, including transportation and accommodations.

·         Maintain a pipeline of potential volunteers for India programs.

·         Identify and approach universities and other nonprofit organizations worldwide that could serve as potential sources of volunteers.

·Top of Form
Regional lead role duties & responsibilities

·         To support the Director-Volunteer Program in preparing reports/summaries and review the work process to make necessary improvements to the volunteer program.

·         To arrange event management functions for special builds.

·         To develop and improvise forms and reports, procedures, and standards for India and volunteer programs and to ensure the compliance on all standards.

·         To support Director -Volunteer Program in developing volunteer handbooks, guidelines, and other orientation material for supporting and training the volunteers.

·         To assist in managing the recruitment of local and international volunteers

·         To support India’s Resource development & Programs depts on implementing the project by bringing more support from the volunteers.

·         To work with different stakeholders including government authorities regarding the Visa, and other travel permissions required for volunteers.

·         Interact, educate, and seek the willingness of potential volunteers to participate in the housing and sanitation projects to support the work of Organization.

Implementation of Health, Safety, security, and safeguarding: –

·         Maintain hosting minimum standards of hosting across the region and play the lead role in Health, safety, Security and Safeguarding.

·         Maintain worksite standards across the region.

·         Zero Accident policy

·         Child Labor / Minor policy

·         Zero access to Asbestos policies.

·         Safeguarding policies.

Documentation and implementation: –

·         Global Village Standards of Excellence: Preparation of a Volunteer Manual and Health Risk and Safety Management Plan for the respective region.

·         Worksite Safety Checklist: Guidelines for Dos and Don’ts, and adherence to all safety norms.

·         Support in GV Accreditation for Habitat India from East region.

·         Attend Global Village volunteer programs Workshops/Training Programs.

General

·         Maintain GLOBAL VILLAGE MINIMUM standards consistently across the region through periodic reviews and regular accreditation of worksites and safety guidelines.

·         Donor data verification validation and payment clearance of all online and crowdfunding platform donors.

·         Preparation of quarterly and annual reports volunteer reports stories and communication materials.

Skills, Qualification and Experience: –

·         Previous work experience of at least 10 years with NGO or Government

·         Language Skills: English, Marathi & Hindi are mandatory.

·         Education Degree: Postgraduate in Social Science/ Social Work/Rural Development

·         Experience in working with multinational volunteers.

·         Trainer: – Experience in training Youth Groups is must.

·         Computer literacy in Microsoft Office, Internet, etc.

·         Able to work in an organized and systematic manner.

·         Able to manage stressful situation and work long hours and weekends in the field.

·         Willing to travel extensively across the region.

·         Communication Skills

·         Presentation Skills

·         Organization Skills

·         Training Skills

·         Community Mobilization Skills

·         Problem Solving Skills

Working area / geographical location including:

·         East Region – Mumbai, Pune, Palgarh & Karjat in Maharashtra.

·         Delhi Region – Noida, Bawana & Outskirts of Delhi area

Across India – for School programs and to support other regional special build programs