Account Executive Full Time

Speaking – Telugu is preferable

Responsibilities:

1) Accounts:

* Prepare monthly cash flow request and send it to Regional Finance team for approval

* Validate and consolidate the weekly staff advance request (IOU) and send to region for disbursement

* Settlement of advances; verifying the bills, documents, contracts, legitimacy of the expenses, necessary approvals etc.

* Process vendor bills of district, forward to region for disbursement.

* On line day to day accounting entries for all the above transactions with appropriate cost centers

* Preparation of funder report (first draft) in coordination with Program Manager

* Manage and account for petty cash

* Ensure that the finance and accounts function is carried out as per the set guidelines

2) Administration:

* Upkeep and maintenance of books of account, files, office property (stocks).

* Maintenance of Inventory Records and Register

* Maintenance of Fixed Assets Register including IT Register

* Maintenance of Employees – Funder Register

* Insurance –ensure Corporate Cover Policy – Assets / Fire and Burglary. Coordination with HO team for any Mediclaim and accidental cases

* Establish suppliers for program and office requirements with necessary contracts and AMCs

* Ensure that visitors are supported by logistic and other arrangements

* Support the Program Manager in HR processes; joining documentation of employees, bank account opening, leave data maintenance, Exit process, necessary communication to regional HR and central payroll team

* Ensure data entry of “admin master data”, “IT update”, “yearly expenses” and “Housekeeping – Printing & Stationery”

3) MIS

(The data entry task shall discontinue when the automation is complete)

* Data entry into MIS system for the following:

i. Weekly Feed Back Form

ii. Session Reports

iii. Monitoring Reports

iv. Attendance of children as per session.

v. Update of all visiting cards in MIS

vi. Volunteers Application form

* Checking with managers the accuracy of the attendance data and weekly session reports

* Prepare program status charts on predefined excel formats for the Program managers on a monthly, quarterly, half yearly and yearly basis

* Preparing basic analysis report every month as per need of program operations.

* Provide monthly attendance sheet with all relevant information duly filled for attendance and session data collection to managers and SSOs within set time lines Qualification and Experience (essential unless otherwise stated):

* Graduate in Social Work, Rural Development, any Social Sciences or equivalent

* 2+ years’ experience in finance and accounts

* Fluent in the local language and Hindi.

* Basic knowledge in Microsoft excel, Power Point & word

Application process: Candidates interested in the post may please apply their updated resume by email to [email protected]

All applicants are requested to mention the following along with their resumes Total years of

Experience:

Current/Last drawn CTC:

Notice period